Joint Audit Committee Minutes 26 March 2014

Joint Audit Committee

DATE: Wednesday 26 March 2014

TIME: 2.00pm

VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ

CONTACT: Caroline Sargeant, 01962 871595

 

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES
To receive apologies for absence.

3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.

4. MINUTES
To receive, and confirm as a correct record, the public minutes of the meeting of the Committee held on 10 December 2013. To include matters arising and a review of the action log.

Action Log

5. JOINT AUDIT COMMITTEE TERMS OF REFERENCE REVIEW
To receive a report of the Chief Executive regarding the proposed revisions to the Committee’s Terms of Reference following a review against best practice guidance published by the Chartered Institute of Public Finance and Accountancy in December 2013.

Appendix A

6. EXTERNAL AUDIT PROGRESS REPORT
To consider a report of the External Auditors on progress on the 2013/14 audit.

7. EXTERNAL AUDIT – POLICE SECTOR BRIEFING
To consider a report of the External Auditors which sets out issues that may impact on the Police and Crime Commissioner / Chief Constable for audits that the External Auditors undertake.

8. INTERNAL AUDIT CHARTER AND INTERNAL AUDIT PLAN 2014/15
To consider a report of the Chief Internal Auditor to the Police and Crime Commissioner and Chief Constable which provides an overview of the Internal Audit Charter and the internal audit plan for the Office of the Police and Crime Commissioner (OPCC) and Hampshire Constabulary.

Appendix A

Appendix B

Appendix C

9. Item9-InternalAuditProgressReport
To consider a report of the Chief Internal Auditor with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.

Appendix A

10. CODE OF CORPORATE GOVERNANCE
To consider a report of the Chief Constable and the Chief Executive to the Police and Crime Commissioner regarding the Code of Corporate Governance for the Police and Crime Commissioner for Hampshire and the Code of Corporate Governance for Hampshire Constabulary.

Appendix A

Appendix B

11. UPDATE ON THE DEVELOPMENT OF POLICIES OF THE OFFICE OF THE POLICE AND CRIME COMMISSIONER (Report to follow)
To consider a report of the Chief Executive to the Police and Crime Commissioner regarding an update on the development of policies operating within the Office of the Police and Crime Commissioner.

12. TREASURY MANAGEMENT STRATEGY STATEMENT AND INVESTMENT STRATEGY
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner which sets out the Treasury Management and Annual Investment Strategies for 2014/15, and prudential and treasury management indicators for consideration.

13. RISK MANAGEMENT UPDATE
To consider a report of the Strategic Risk Manager which provides an updated view of risk management and the strategic risks within Hampshire Constabulary (HC) and the Office of the Police and Crime Commissioner (OPCC).

Appendix A

Appendix B i

Appenidx B ii

Appendix B iii

Appendix B iv

Appendix B v

14. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE

15. CONFIDENTIAL APPENDICES OF THE RISK MANAGEMENT UPDATE
To consider the confidential appendices to the Risk Management Update report.

16. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 10 December 2013.

17. INTERNAL AUDIT REPORTS ISSUED
To consider a confidential report of the Chief Internal Auditor regarding the Internal Audit reports issued since the last meeting on 10 December 2013.

18. JOINT STRATEGIC RISK REGISTER
To consider a confidential report of the Strategic Risk Manager which provides the current Risk Register.

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