Joint Audit Committee Minutes 15 September 2016
Joint Audit Committee
DATE: Thursday September 15th 2016
VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ
CONTACT: Shirley Semke, 01962 871595
PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
To receive apologies for absence.
3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
4. MINUTES AND MATTERS ARISING
To agree the minutes of the meeting on 17th March 2016 as a correct record, and consider any matters arising.
4a. NOTES FROM ACTING CHAIR’S BRIEFING JUNE 21st 2016
To review the notes of the informal meeting held on June 21st 2016.
5. EXTERNAL AUDIT – AUDIT RESULTS REPORT 2015/16
To consider the report of the external auditors. (Late paper)
6. STATEMENT OF ACCOUNTS 2015/16
PCC STATEMENT OF ACCOUNTS CHIEF CONSTABLE STATEMENT OF ACCOUNTS
To consider a report of the Chief Finance Officer for the Chief Constable and Chief Executive for the Police and Crime Commissioner.
7. INTERNAL AUDIT PROGRESS REPORT 2016/17
To consider a report of the Chief Internal Auditor on progress to date.
8. INTERNAL AUDIT PROGRESS REPORT 2016/17
To consider the annual report of the Chief Finance Officer on the Treasury Management strategy for 2015/16.
9. DATE OF NEXT MEETING/FORWARD PLAN
The next meeting of the Joint Audit Committee is to be agreed.
9a. LOCAL APPOINTMENT OF EXTERNAL AUDITORS
10. ANNUAL REVIEW OF THE EFFECTIVENESS OF THE JOINT AUDIT COMMITTEE
To consider the report of the Chief Executive to the PCC.
EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE
11. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 17th March 2016.
12. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in March 2016.
13. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL RISK MANAGEMENT REPORT
To consider a confidential report of the Estates, Strategy and Delivery Director for the Office of the Police and Crime Commissioner which provides the current Risk Register for the Office of the Police and Crime Commissioner.
14. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL RISK MANAGEMENT REPORT
To consider a confidential report of the Strategic Risk Manager this provides the current Risk Register for Hampshire Constabulary.