Joint Audit Committee Minutes 7 February 2017
Joint Audit Committee
DATE: Tuesday February 7th 2017
TIME: 2pm
VENUE: Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ
CONTACT: Shirley Semke, 01962 871595
AGENDA
PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
- DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
To receive apologies for absence.
3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
4. MINUTES AND MATTERS ARISING
To agree the minutes of the meeting on 15th September 2016 as a correct record, and consider any matters arising.
5. TREASURY MANAGEMENT STRATEGY 2017/18
To consider the report of Chief Finance officer for The Office of the Police and Crime Commissioner.
6. LOCAL APPOINTMENT OF EXTERNAL AUDITORS
To consider a report of the Chief Finance Officer for the Chief Constable and Chief Finance Officer for the Police and Crime Commissioner.
7. EXTERNAL AUDIT – ANNUAL AUDIT PLAN 2016/17
To consider the annual External Audit Plan.
8. EXTERNAL AUDIT ANNUAL AUDIT LETTER
To consider the Annual External Audit Letter
9. INTERNAL AUDIT PROGRESS REPORT 2016/17
To consider a report of the Chief Internal Auditor.
10. INTERNAL AUDIT CHARTER AND ANNUAL INTERNAL AUDIT PLAN 2017/18
To consider a report of the Chief Internal Auditor
HAMPSHIRE CONSTABULARY INTERNAL AUDIT PLAN
11. DATE OF NEXT MEETING AND FORWARD PLAN
The next meeting is on Monday March 20th at 2pm.
12. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE
13. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 17th March 2016.
14. FIREARMS LICENSING REPORT
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in March 2016.
15. POLICE AND FIRE MERGER – IMPACT ON GOVERNANCE
To review a report of the consultants for the Emergency Services Collaboration.
16. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE
To consider a confidential report of the Acting Chief Executive for the Office of the Police and Crime Commissioner (OPCC) which provides the current Risk Register for the OPCC.
17. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE
To consider a confidential report of the Strategic Risk Manager this provides the current Risk Register for Hampshire Constabulary.
18. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a report by the Chief Internal Auditor.
MEETING CLOSED