Joint Audit Committee Minutes 10 December 2013

Joint Audit Committee

DATE: Tuesday 10 December 2013

TIME: 2.00pm

VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ

CONTACT: Caroline Sargeant, 01962 871595

 

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1. DECLARATION OF INTERESTS

All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES
To receive apologies for absence.

3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.

4. MINUTES
To receive, and confirm as a correct record, the public minutes of the meeting of the Committee held on 24 September 2013. To include matters arising and a review of the action log.

Action Log

5. ANNUAL AUDIT LETTER 2012/13
To consider a report of the External Auditors on the Annual Audit Letter 2012/13.

6. INTERNAL AUDIT PROGRESS REPORT 2013/14
To consider a report of the Internal Auditor with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.

Appendix A

7. INTERNAL AUDIT SELF ASSESSMENTS AGAINST STANDARDS
To consider a report of the Internal Auditor with an overview of the measures currently in place to monitor and maintain internal audit effectiveness.

Appendix A

8. COMPLIANCE WITH THE ELECTED LOCAL POLICING BODIES (SPECIFIED INFORMATION) ORDER 2011
To consider a report of the Chief Executive to the Police and Crime Commissioner with an overview of the Police and Crime Commissioner’s compliance with the Elected Local Policing Bodies (Specified Information) Order 2011.

Appendix A

9. RISK MANAGEMENT UPDATE
To consider a report of the Chief Constable and the Chief Executive to the Police and Crime Commissioner which provides an updated view of risk management and the strategic risks within Hampshire Constabulary (HC) and the Office of the Police and Crime Commissioner (OPCC).

Appendix A

Appendix B

Appendix C

Appendix D

10. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE

11. JOINT STRATEGIC RISK REGISTER
To consider a confidential report of the Chief Constable and the Chief Executive to the Police and Crime Commissioner which provides the current Risk Register.

12. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 24 September 2013.

13. INTERNAL AUDIT REPORTS ISSUED IN 2013/14
To consider a confidential report of the Internal Auditor regarding the Internal Audit reports issues during 2013/14.

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