Joint Audit Committee Minutes 26 July 2018
Joint Audit Committee
DATE: Thursday July 26th 2018
TIME: 12pm
VENUE: Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ
CONTACT: Shirley Semke, 02380 479682
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
PART 2- MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC (this session will commence at 12pm)
7. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
8. MINUTES, MATTERS ARISING AND ACTION LOG
To agree the minutes of the meeting on 31st May 2018 as a correct record, and consider any matters arising.
9. STATEMENT OF ACCOUNTS 2017/18
To consider the reports of the Chief Finance Officer for the Chief Constable and Chief Finance Officer for the Police and Crime Commissioner.
Chief Constable Draft Statement Police and Crime Commissioner Statement
10. TERMS OF REFERENCE (Oral)
Verbal update
11. EXTERNAL AUDIT ANNUAL AUDIT PROGRESS REPORT
To consider the report of the external auditors.
12. INTERNAL AUDIT PROGRESS REPORT 2017/18
To consider a report of the Chief Internal Auditor on progress to date.
Police Progress report Internal Audit Progress Report
13. TREASURY MANAGEMENT OUTTURN REPORT
To consider the report of the Chief Finance Officer.
14. POLICY REVIEW
To consider reports from the Deputy Chief Constable and the Acting Head of Governance and Policy.
JAC report JAC Policy review July 2018
ANY OTHER BUSINESS
PART 1 – MATTERS TO BE CONSIDERED IN PRIVATE
EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
3. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 31st May 2018.
4. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE
To consider the Strategic Risk Register for the OPCC.
5. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE
To consider the report of the Strategic Risk Register for HC.
6. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in May 2018.
16. DATE OF NEXT MEETING/FORWARD PLAN
The next meeting is on Monday November 19th at 2pm.
MEETING CLOSED