Joint Audit Committee Minutes 21 September 2017

Joint Audit Committee

DATE: Thursday September 21st 2017

TIME: 2pm

VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ

CONTACT: Shirley Semke, 02380 479682

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1. DECLARATION OF INTERESTS

All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES

Melvin Neate

3. CHAIR’S REPORT (Oral)

The Chair to report as appropriate.

4. MINUTES AND MATTERS ARISING

To agree the minutes of the meeting on 22nd June 2017 as a correct record, and consider any matters arising.

5. EXTERNAL AUDIT – AUDIT RESULTS REPORT 2016/17

To consider the report of the external auditors.

6. ANNUAL REVIEW OF THE EFFECTIVENESS OF THE JOINT AUDIT COMMITTEE

To consider the report of the Joint Audit Committee members.

7. STATEMENT OF ACCOUNTS 2016/17

To consider the reports of the Chief Finance Officer for the Chief Constable and Chief Finance Officer for the Police and Crime Commissioner.

POLICE AND CRIME COMMISSIONER                      HAMPSHIRE CONSTABULARY

8. INTERNAL AUDIT PROGRESS REPORT 2017/18

To consider a report of the Chief Internal Auditor on progress to date.

9. TREASURY MANAGEMENT MID-YEAR REPORT

To consider the report of the Chief Finance Officer on the Treasury Management strategy.

10. DATE OF NEXT MEETING/FORWARD PLAN

The next meeting of the Joint Audit Committee is to be agreed.

EXCLUSION OF PRESS AND PUBLIC

To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

 

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE

11. CONFIDENTIAL MINUTES

To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 22nd June 2017.

12. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL

To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in March 2016.

13. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL RISK MANAGEMENT REPORT

To consider the Strategic Risk Register for the OPCC pre and post review, together a draft table of new risks.

14. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL RISK MANAGEMENT REPORT

To consider the report of the Strategic Risk Register for HC.

MEETING CLOSED 

 

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