Joint Audit Committee Minutes 24 September 2013

Joint Audit Committee

DATE: Tuesday 24 September 2013

TIME: 2.00 pm

VENUE: Main Conference room, Office of the Police & Crime Commissioner, Westgate Chambers, Staple Gardens, Winchester, SO23 8AW

CONTACT: Caroline Sargeant, 01962 871595

 

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES
To receive apologies for absence.

3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.

4. MINUTES
To receive, and confirm as a correct record, the public minutes of the meeting of the Committee held on 25 June 2013. To include matters arising and a review of the action log.

Action Log

5. REVISED TERMS OF REFERENCE AND INTERNAL AUDIT CHARTER FOR THE JOINT AUDIT COMMITTEE
To receive for information a report of the Chief Executive regarding the revised Terms of Reference and Internal Audit Charter for the Joint Audit Committee.

Appendix A

Appendix B

6. AUDIT RESULTS REPORT FOR THE YEAR ENDED 31 MARCH 2013
To consider the Audit Results Report from the external auditors, which provides an opinion on the 2012/13 financial statements for both the Police and Crime Commissioner (PCC) and the Chief Constable (CC), a conclusion on the PCC’s and the CC’s arrangements for securing economy, efficiency and effectiveness in the use of resources, and addresses current statutory and regulatory requirements.

7. STATEMENT OF ACCOUNTS 2012/13 (INCORPORATING THE ANNUAL GOVERNANCE STATEMENT)
a) POLICE AND CRIME COMMISSIONER FOR HAMPSHIRE

To consider a report of the Chief Finance Officer to the Police and Crime Commissioner and the Chief Finance Officer to the Chief Constable which presents the Police and Crime Commissioner’s Statement of Accounts for 2012/13 and the Annual Governance Statement.

b) CHIEF CONSTABLE FOR HAMPSHIRE

To consider a report of the Chief Finance Officer to the Police and Crime Commissioner and the Chief Finance Officer to the Chief Constable which presents the Chief Constable’s Statement of Accounts for 2012/13 and the Annual Governance Statement.

8. INTERNAL AUDIT PROGRESS REPORT 2013/14
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.

Appendix A

9. ANNUAL TREASURY MID-YEAR REPORT 2013/14
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner which provides a mid-year review of the performance of the treasury management function during 2013/14.

10. JOINT RISK MANAGEMENT STRATEGY AND STRATEGIC RISK REGISTER PROGRESS AND PROPOSALS
To receive a presentation of the Chief Executive to the Police and Crime Commissioner, and the Chief Constable on the progress and proposals on the new Joint Risk Management Strategy.

11. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE
12. STRATEGIC RISK REGISTER

To consider a confidential report of the Chief Constable which provides the current status of Risk Management.

13. DATE OF NEXT MEETING
The next meeting of the Joint Audit Committee will be Tuesday 10 December at 2.00pm.

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