Joint Audit Committee Minutes 19 November 2018
Minutes
DATE: Monday November 19 2018
TIME: 1pm, open to the public from 2.30pm
VENUE: Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ
CONTACT: Shirley Semke, 02380 479682
DECLARATION OF INTERESTS
Members were mindful that, where they believed they had a personal or prejudicial interest in any matter to be considered at the meeting, they should at the time of the debate, declare their interest and consider whether to leave the meeting whilst the matter was discussed. There were no declarations of interest.
346. APOLOGIES
Liz Mackenzie, Terry Lowe, Maria Grindley, Martin Young
347. CHAIR’S REPORT (ITEM 7)
The Chair had nothing extra to report.
348. MINUTES OF THE MEETING HELD ON 28th July 2018, MATTERS ARISING AND ACTION LOG (ITEM 8)
The minutes were agreed.
Matters arising: Terms of Reference
PL advised that the updated copy circulated prior to the meeting was reviewed at the members private meeting.
AL advised the meeting that all changes recommended by PL have been accepted and a revision has been made to point 1.37 only.
KP noted the typing errors and incorrect reference to IPCC which is now updated to IOPC Independent Office for Police Complaints. The document will be updated.
Action 78 (SS): A copy of the ToR showing tracked changes will be sent to members for consideration and comment.
The Action Log was reviewed and updated in the confidential session.
349. EXTERNAL AUDIT – AUDIT PROGRESS REPORT (ITEM 9)
Martin Young, EY Manager has taken over from Adam Swain who has left the organisation. Jack Dunkley, Assistant Manager attended the meeting in due to Martin’s existing commitments.
The formal audit plan will be brought to the meeting in January 2019.
350. ANNUAL REVIEW OF THE EFFECTIVENESS OF THE JOINT AUDIT COMMITTEE (ITEM 10)
The members discussed the report format at their private meeting and the item is to be added to the agenda for the meeting in January 2019.
351. INTERNAL AUDIT PROGRESS REPORT 2018/19 (ITEM 11)
KS presented the regular report on progress and delivery of internal audit work.
352. TREASURY MANAGEMENT MID-YEAR REPORT (ITEM 12)
GF presented the report which fulfills the OPCC’s legal obligation with regard to the CIPFA Code. Initial advice about Brexit from Arlingclose expresses some concern with European Banks. Arlingclose will provide limits for lending and may advise not to lend to them in the future. GF further advised that Arlingclose are confident that the Bank of England and Treasury will step in if needed.
PL queried the amount held in terms of Capital reserves and was advised by AL that no Capital reserve is held, all is revenue.
353. ANY OTHER BUSINESS (ITEM 13)
None.
354. DATE OF NEXT MEETING
The next meeting is in January 2019, date to be agreed.
MEETING CLOSED
ABOUT THIS MEETING:
The press and public are welcome to attend the public sessions of the meeting.
If you have any particular access requirements, for example if you require wheelchair access or a hearing loop, please contact us on 01962 871595 in advance of the meeting to make the necessary arrangements.