Joint Audit Committee Minutes 31 May 2018

Joint Audit Committee

DATE: Thursday May 31st, 2018

TIME:  1pm

VENUE: Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ

CONTACT: Shirley Semke, 02380 479682

1. AGENDA

DECLARATION OF INTERESTS

All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES

PART 1 – MATTERS TO BE CONSIDERED IN PRIVATE

EXCLUSION OF PRESS AND PUBLIC

To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.  Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

3. CONFIDENTIAL MINUTES

To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 30th January 2018.

4. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL RISK MANAGEMENT REPORT

To consider the Strategic Risk Register for the OPCC.

5. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL RISK MANAGEMENT REPORT

To consider the report of the Strategic Risk Register for HC.

6. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL

To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in January 2018.

7. AUDIT REPORTS – UPDATE ON ACTIONS OUTSTANDING

To consider the report the Director of Change

 

PART 2- MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC (this session will not commence until 2pm)

8. CHAIR’S REPORT             (Oral)

The Chair to report as appropriate.

9. MINUTES, MATTERS ARISING AND ACTION LOG

To agree the minutes of the meeting on 30th January 2018 as a correct record, and consider any matters arising.

10. EXTERNAL AUDIT – ANNUAL AUDIT FEE 2018/19

To review the annual fee letter.

11. EXTERNAL AUDIT PROGRESS UPDATE (Oral)

Verbal update

12. INTERNAL AUDIT PROGRESS REPORT 2017/2018

To consider the report of the Chief Internal Auditor.

Cover letter                                    Progress report

13. ANNUAL AUDIT OPINION 2017/18

To consider the report of the Chief Internal Auditor.

Cover report                                    Internal audit report

14. ANNUAL GOVERNANCE STATEMENTS 2017/18

To consider the report of the Chief Finance Officer.

Cover report

Constabulary Governance Statement

Police and Crime Commissioner Statement

15. ANY OTHER BUSINESS

 

DATE OF NEXT MEETING/FORWARD PLAN

The next meeting is on Thursday July 26th 2018 at 12pm.

MEETING CLOSED

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