Joint Audit Committee Minutes 10 May 2013

Joint Audit Committee

DATE: Friday 10 May 2013

TIME: 2.00pm

VENUE: Main Conference room, Office of the Police & Crime Commissioner, Westgate Chambers, Staple Gardens, Winchester, SO23 8AW

CONTACT: Caroline Sargeant, 01962 871595

 

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES
To receive apologies for absence.

3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.

4. TERMS OF REFERENCE
To consider a report of the Chief Executive for the Police and Crime Commissioner regarding the Committee’s Terms of Reference.

Appendix

5. OFFICE OF THE HAMPSHIRE POLICE AND CRIME COMMISSIONER ANNUAL AUDIT FEES 2012/13 AND 2013/14
To consider the Audit fees for the Office of the Police and Crime Commissioner for Hampshire, for 2012/13 and 2013/04, and the work that the fee covers.

6. CHIEF CONSTABLE FOR HAMPSHIRE CONSTABULARY ANNUAL AUDIT FEES 2012/13 AND 2013/14
To consider the Audit fees for the Office of the Police and Crime Commissioner for Hampshire, for 2012/13 and 2013/04, and the work that the fee covers.

7. EXTERNAL AUDIT PROGRESS REPORT
To consider a report of the External Auditors on progress on the 2012/13 audit.

8. INTERNAL AUDIT PROTOCOLS
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner which outlines the planning, reporting and liaison protocols for internal audit services already agreed by the Police and Crime Commissioner and the Chief Constable.

9. INTERNAL AUDIT CHARTER AND INTERNAL AUDIT PLAN 2013/14
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner which provides an overview of the Internal Audit Charter and the internal audit plan for the Office of the Police and Crime Commissioner (OPCC) and Hampshire Constabulary.

10. INTERNAL AUDIT PROGRESS REPORT 2012/13
To consider a report of the Chief Finance Officer to the Police and Crime Commissioner with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan and to provide an overview of the status of ‘live’ reports.

11. POLICE AND CRIME COMMISSIONER’S RISK MANAGEMENT STRATEGY
To consider a report of the Chief Executive to the Police and Crime Commissioner which provides details of the arrangements being put in place by the Office of the Police and Crime Commissioner to produce a Risk Management Policy & Strategy.

12. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE

13. RISK MANAGEMENT EXCEPTION REPORT

To consider a confidential report of the Chief Constable which provides an outline of how risk management is developing within Hampshire Constabulary (HC) and how it is proposed that HC and the Office of the Police & Crime Commissioner (OPCC) collaborate on risk for best effect.

Neighbourhood Crime Maps

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Neighbourhood Watch

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