Joint Audit Committee Minutes 17 March 2016
Joint Audit Committee
DATE: Thursday March 17th 2016
VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ
CONTACT: Shirley Semke, 01962 871595
PLEASE NOTE THERE ARE SOME PAPERS THAT ARE STILL MISSING FROM THIS AGENDA – THEY WILL BE ADDED AS SOON AS THEY ARE AVAILABLE.
PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC
1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.
To receive apologies for absence
3. CHAIR’S REPORT (Oral)
The Chair to report as appropriate.
4. MINUTES AND MATTERS ARISING
To agree the minutes of the previous meeting as a correct record, and consider any matters arising.
5. EXTERNAL AUDIT PLAN 2015/16
To consider the report of the external auditors outlining the audit approach for 2015/16.
6. INTERNAL AUDIT PROGRESS REPORT 2015/16
To consider a report of the Chief Internal Auditor on progress to date
7. INTERNAL AUDIT CHARTER AND ANNUAL INTERNAL AUDIT PLAN 2016/17
To consider a report of the Chief Internal Auditor
8. CODE OF CORPORATE GOVERNANCE
To review the codes of corporate governance for OPCC and Hampshire Constabulary
9. POLICY REVIEW
To consider the report of the OPCC and HC
10. DATE OF NEXT MEETING/ FORWARD PLAN
The next meeting of the Joint Audit Committee is Tuesday June 28th at 2pm
11. EXCLUSION OF PRESS AND PUBLIC
To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.
PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE
12. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 21st September 2015.
13. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in January 2016
14. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE
To consider a confidential report of the Estates, Strategy and Delivery Director for the Office of the Police and Crime Commissioner which provides the current Risk Register for the Office of the Police and Crime Commissioner.
15. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER
To consider a confidential report of the Strategic Risk Manager this provides the current Risk Register for Hampshire Constabulary.