Joint Audit Committee Minutes 28 June 2016

Joint Audit Committee

DATE: Tuesday June 28th 2016

TIME: 2pm

VENUE: Main Conference room, Office of the Police & Crime Commissioner, St George’s Chambers, St George’s Street, Winchester, SO23 8AJ

CONTACT: Shirley Semke, 01962 871595

Please be advised that this is an informal meeting as the Committee will not be quorate on this occasion.

AGENDA

PART 1 – MATTERS TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1. DECLARATION OF INTERESTS
All members who believe they have a personal or prejudicial interest in any matter to be considered at the meeting must declare that interest and consider whether to leave the meeting whilst the matter is discussed, save for exercising any right to speak. The declaration should be made at the time of the relevant debate.

2. APOLOGIES
Peter Lloyd

3. CHAIR’S REPORT                                    (Oral)
The Chair to report as appropriate.

4. MINUTES AND MATTERS ARISING
To be received but not for acceptance at this meeting.

5. EXTERNAL AUDIT – ANNUAL AUDIT PROGRESS REPORT
To consider the report of the external auditors outlining progress to date.

6. EXTERNAL AUDIT – ANNUAL AUDIT FEES 2016/17
To consider External Annual Audit Fees for 2016/17 for the CC and PCC.

7. INTERNAL AUDIT PROGRESS REPORT
To consider a report of the Chief Internal Auditor with an overview of internal audit activity against assurance work completed in accordance with the approved audit plan.

8. ANNUAL INTERNAL AUDIT OPINION 2015/16
To consider a report on the opinion of the Chief Internal Auditor on the adequacy and effectiveness of the frameworks of risk management, internal control and governance operated for the year ending 31st March 2016.

9. TREASURY MANAGEMENT OUTTURN REPORT
To consider the annual report of the Chief Finance Officer on the Treasury Management strategy for 2015/16.

10. ANNUAL GOVERNANCE STATEMENT 2016
To consider the reports of the Chief Finance Officer for The Office of the Police and Crime Commissioner and Hampshire Constabulary for 2015/16.

11. SENIOR INFORMATION RISK OFFICER (SIRO) REPORT 2015/16
To consider a report of the SIRO for 2015/16.

12. DATE OF NEXT MEETING/FORWARD PLAN
The next meeting of the Joint Audit Committee is Thursday September 15th 2016 at 2pm.

 

EXCLUSION OF PRESS AND PUBLIC

To resolve that the public be excluded from the meeting during the following items of business, as it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items there would be disclosure to them of exempt information within Paragraph 3 & 7 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial or business affairs of any authority that hold that information and any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Further that in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons set out in the report.

 

PART 2 – MATTERS TO BE CONSIDERED IN PRIVATE

13. CONFIDENTIAL MINUTES
To receive, and confirm as a correct record, the confidential minutes of the meeting of the Committee held on 17th March 2016.

14. INTERNAL AUDIT PROGRESS REPORT – CONFIDENTIAL
To consider a confidential report of the Chief Internal Auditor together with copies of the internal audit reports issued since the last report in January 2016.

15. OFFICE OF THE POLICE AND CRIME COMMISSIONER’S STRATEGIC RISK REGISTER UPDATE AND ANNUAL REPORT
To consider a confidential report of the Estates, Strategy and Delivery Director for the Office of the Police and Crime Commissioner which provides the current Risk Register for the Office of the Police and Crime Commissioner.

16. HAMPSHIRE CONSTABULARY’S STRATEGIC RISK REGISTER AND ANNUAL REPORT
To consider a confidential report of the Strategic Risk Manager this provides the current Risk Register for Hampshire Constabulary.

MEETING CLOSED

 

PART 3 – PRIVATE DISCUSSION WITH INTERNAL AND EXTERNAL AUDITORS

(IF REQUIRED)

 

ABOUT THIS AGENDA:

This agenda is available on Police and Crime Commissioner’s website (www.hampshire-pcc.gov.uk) and can be provided, on request to 01962 871595, in alternative versions (such as large print, Braille or audio) and in alternative languages.

ABOUT THIS MEETING:

The press and public are welcome to attend the public sessions of the meeting.

If you have any particular access requirements, for example if you require wheelchair access or a hearing loop, please contact us on 01962 871595 in advance of the meeting to make the necessary arrangements.

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